POSITION: Project Coordinator for Archival Inventory
REPORTS TO: Lakeside Heritage Society Board of Trustees President
LHS ARCHIVES: The LHS archives is currently housed in an historic Lakeside cottage on the grounds of Lakeside Chautauqua in Lakeside, Ohio on the shores of Lake Erie. In May 2021, the collection will be moved to a renovated one-floor, climate-controlled environment, with enhanced technological capabilities in downtown Lakeside. The archives will be open to visitors and researchers from Memorial Day to Labor Day. The LHS exhibits some of its collection in the Heritage Hall museum during the summer Lakeside season under the supervision of a part-time curator.
JOB SUMMARY: The Project Coordinator will work to complete the inventory of the LHS archival materials and coordinate the move of the collection to a new location. The collection includes information about Lakeside, the Chautauqua Movement, and the Marblehead Peninsula. This includes photographs, letters, books, and documents on their programs, people, and buildings deemed important for permanent safekeeping. The Project Coordinator will inventory and maintain all archive assets in accordance with accepted standards and practices to provide for their long-term preservation and easy retrieval. The Project Coordinator will provide supervision for archive volunteers on work related to the inventory of the collection.
TERMS OF EMPLOYMENT: 6-9 month contract beginning March 1, 2021 for 24 – 30 hours per week
COMPENSATION: Maximum of $20 per hour based on experience and expertise
DUTIES AND RESPONSIBILITIES:
Inventory materials in archival boxes in accordance with accepted standards
Supervise volunteers on their work related to the inventory
Prepare materials for relocation to new facilities
Develop a plan to move the collection
Organize the collection in the new archives
Oversee entry of collection data into the PastPerfect database when appropriate
Train volunteers in archival policy for responding to research questions, including knowledge of what information may be released
Assist on-site researchers by explaining archival policy, conducting reference interviews, identifying and retrieving research materials, photocopying or scanning documents, and monitoring researcher’s use of assets.
Assist in responding to requests for materials among the Society’s assets, corresponding with researchers, and providing materials to researchers in accordance with Board policies
Process incoming assets, including organizing the materials and conducting necessary conservation practices such as re-housing documents into acid-free containers, creating inventory entries, and preparing a collection guide.
Work closely with the LHS Board to set policies regarding preservation practices and archives procedures
Perform other duties as directed
KNOWLEDGE, SKILLS AND ABILITIES:
Bachelor or master’s degree in archival studies, history or related field
Knowledge of Microsoft Word, Excel, Google Drive and museum software databases such as PastPerfect
Proven ability to set priorities and handle multiple projects
Demonstrate interpersonal and professional skills necessary to interact and deal effectively with a variety of people and situations
Experience in archive operations, including collection preservation, maintenance, and digitization of collections
Proven record of coordinating and completing projects with limited resources and working collaboratively.
Experience in interviewing and research support
Prior experience with supervision of employees and/or volunteers is preferred
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hand to finger, handle or feel, reach with hands and arms, climb or balance, stoop or kneel, talk or hear, taste or smell. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee must regularly lift and/or move boxed archival materials. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may be exposed to wet, humid, hot conditions and may be required to work outdoors. There is occasionally the requirement to move mechanical parts, properly handle toxic or caustic chemicals; there can be a risk of electrical hazards and the employee must use extreme caution and use appropriate safety procedures when necessary. The employee will be expected to follow COVID-19 safety protocols. The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
CANDIDATE QUALIFICATIONS: The ideal candidate should have experience with conducting archival inventories and knowledge of museum software databases such as PastPerfect and Google Drive. The candidate should have experience supervising volunteers, strong organizational skills, effective oral and written communication skills, be self-directed, energetic, and a team player.
TO APPLY: Please send a resume summarizing qualifications and contact information for 3 references to: